- I. Booking procedure
- Guest House booking shall normally be done on-line through the Institute Web site. When there is a difficulty in making an on-line reservation, a room or other facility can be booked by a written request in prescribed format sent to the Faculty-Incharge, Guest House. In emergent case, the Faculty-Incharge, Guest House may accept requests over email, fax or telephone. He will, however, record the information on the electronic data base in the first opportunity to do so.
- In emergent cases, the following officials are authorized to contact the steward in person or over telephone for accommodating a guest without going through the proper booking procedure.
- Director, Secretary to Director, Dy. Director
- Registrar, Secretary to Registrar,
- IC - Training & Placement
- IC - Guest House
- In all such cases, proper booking form must be submitted by the booking authority in the next working day. It will be the responsibility of the steward to obtain the filled booking form from the concerned authority within 2 working days.
The Steward is not authorized to accept a guest without an approved booking. In extreme emergencies, he may permit a guest to stay on request from an institute employee, student or a person in distress only after properly recording the circumstances on the electronic database or in the appropriate register.
- II. Booking priority
- Priority in booking of accommodation will be accorded to guests of Categories A, C1, B & C2 in that order of priority. Within a class, rooms will be allotted on “First come, First serve” basis.
- All bookings of category B and C2 shall be provisional till one week prior to the date of expected occupancy.
- III. Refusal of Accommodation
- The guest house management shall not refuse to accept an accommodation request from an institute employee or student on ground of non-availability of room without exploring the possibility of accommodating the guest(s)
- Every institute employee or student desirous of making a booking has a right to examine the booking register, particularly when his request for accommodation is refused on ground of non-availability. He may, at his own discretion, assist the management in exploring possibility of adjustment of accommodation. But in no case he can force the guest house management to accept his suggestion.